PLAYipp Rooms is an intuitive meeting room display solution that connects directly to your company’s Microsoft 365 or Google Workspace calendar. See room availability at a glance, book on the spot, and stay in sync — all from one smart display.
Table of contents:
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Instant room status: Always know if a room is available, occupied, or about to be used
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Book directly from the screen: Schedule drop-in or future meetings (touch-enabled devices)
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Seamless calendar integration: Automatic, real-time sync with Outlook and Google Calendar
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Manage everything in one place: Control signage and meeting room displays through PLAYipp Manager
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Customizable display: Brand it your way with room names, colors, and logos
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LED light indicators: Visual cues showing availability from a distance (supported devices)
Built on reliable infrastructure: Secure, real-time updates powered by PLAYipp’s trusted cloud services
Detailed technical references and additional information
Recommended hardware and supported devices:
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Philips 3051T, 4151T, 4551T ( full LED and touch integration)
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Samsung QB13R-T
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PLAYport HD
- Installation guides for each device type available here Screens with support for PLAYipp rooms
Microsoft 365 integration:
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Setup guide: Rooms Microsoft Calendar setup
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Authentication via enterprise application using MS Graph
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Permissions required:
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Read organization information
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Read all company places
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Read and write calendars in all mailboxes
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Sign in and read user profile
Google Workspace integration:
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Setup guide: Rooms Google calendar setup
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Authentication using OAuth 2.0
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Required scopes:
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https://www.googleapis.com/auth/calendar (read/write calendar)
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https://www.googleapis.com/auth/admin.directory.resource.calendar (manage resource calendars)
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https://www.googleapis.com/auth/admin.directory.user.readonly (read user profiles)
Backend communication and sync logic:
All bookings and changes made from the display are sent via the PLAYipp backend to the customer’s calendar system. Webhooks are used for real-time updates in both directions. Failsafe interval checks ensure synchronization even if webhook calls fail. Process flow:
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User interaction: The user taps the screen and initiates a booking.
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Device request: Booking data is sent from the device to the PLAYipp backend via API.
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Backend processing: The PLAYipp backend verifies the request, validates availability, and forwards the booking request to either Microsoft Graph or Google Calendar API.
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Calendar response: The API responds with confirmation or conflict information.
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Response to device: The backend sends confirmation or failure status back to the display.
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Webhooks: Any changes are pushed automatically to all connected displays via webhooks. Failsafe interval checks correct any missed webhook events.
Do you need to book a meeting room? No problem! Follow the guide below and you'll be up and running in no time.
- Click on the plus sign (+)
- Choose date and time
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At the top, you can see which day is selected – click there to change the day.
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Set the start and end time for the meeting.
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Adjust the time using the arrows next to the times.
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- Click on "Book room"
Now the room is booked!🎉
Do you want to edit or delete a booking?
No problem – here's how to do it:
1. Click on your existing booking.
2. Choose one of the following options:
- Change time – to change the date or time.
- Delete – to completely remove the booking.
Make your changes, and you're done!
It's really not harder than that! If you need help, feel free to reach out.
