Manage content

CONTENTS 1. What is Preparatory Layout? 2. Prerequisites 3. How to Use Preparatory Layout 4. After the Switch 5. Important to Know WHAT IS PREPARATORY LAYOUT? Preparatory layout is a feature that allows you to prepare and publish content to a layout that is not active on your screen. When you're satisfied with the content, you can switch to the preparatory layout. This makes it easy to prepare content updates in advance. Benefits: * Build and test new content without affecting what's currently displayed on the screen * Prepare content updates at your own pace before they go live PREREQUISITES To use preparatory layout, you need to: * Be able to manage and publish content to layouts * Have access to screen settings * Have at least two layouts created in your account HOW TO USE PREPARATORY LAYOUT STEP 1: ADD PREPARATORY LAYOUT 1. Go to Screens in the main menu 2. Select the screen you want to work with 3. Click on Settings 4. Directly below the active layout selection, you'll find Preparatory Layout 5. Select which layout you want to use as your preparatory layout 6. Save your changes Note: You can only have one preparatory layout at a time per screen. STEP 2: PUBLISH CONTENT TO THE PREPARATORY LAYOUT 1. Select your preparatory layout 2. Select which zone you want to publish to 3. Add content (widgets, media, etc.) to the zone 4. Repeat for all zones and content you want to prepare 5. Preview the content to ensure everything looks good You're now building content in the background while your active layout continues to display the current content. STEP 3: SWITCH FROM ACTIVE TO PREPARATORY LAYOUT When you're satisfied with the content in your preparatory layout: 1. Go to the screen's Settings 2. Under Layout (where you select the active layout) 3. Select the layout that was previously your preparatory layout 4. Save Your screen will now switch to the new layout with all prepared content. AFTER THE SWITCH When you've switched to the preparatory layout: * Your previous active layout becomes inactive * The preparatory layout field is now empty * If you want to prepare the next content update, you need to add a new preparatory layout (this can be the layout that just became inactive) IMPORTANT TO KNOW * One preparatory layout per screen: You can only have one preparatory layout active at a time * The layout doesn't disappear: The previous active layout remains in your account but is no longer connected to the screen * Plan ahead: Preparatory layout is perfect for scheduled content updates, seasonal changes, or campaign launches * Test before switching: Verify that all content works as intended before switching to the preparatory layout

In PLAYipp, you can upload a variety of file types, widgets and web content. This can be mixed in a playlist so that it scrolls between all content. If you want the same content to be displayed statically in a area, you leave it alone in the playlist, then it will be displayed until you add something more or remove it. If you want to read more about how the playlist works, you can do so here: The playlist  In addition to uploading images, videos, files, etc., you can create content directly in playipp. This is done with Quicknote templates and various integrations. Quicknote templates allow you to create messages with text and images to be displayed on your screen. Integrations retrieve information from other systems and display them in ready-made widgets. You can read more about how to create Quicknote templates here: Create a QUICKnote template  You can read about integrations in these articles: Integrations and functions You are able to upload a variety of different ones and mix them exactly as you want. We have created a guide for each type of file so you can easily follow. You can find them here: Pictures: Publish pictures  Videos: Publish video  PDF, Powerpoint and office documents: Publish PDF, Powerpoint, Office-document  HTML files: Publish HTML-files  Web links, HLS and youtube: Web links, Youtube & HLS stream 

ATTENTION! Instead of using PowerPoint, we recommend using our Quicknote tool to post images and text. Then you can easily edit the presentation afterwards and ensure that you get the right font. We recommend saving your PowerPoint as a PDF for the best experience before uploading it to the playlist. If the file contains animations, choose to export your PowerPoint as .mp4 (video) and then upload the video. If you still choose to publish a PowerPoint, it needs to be adapted to get the right resolution on the screen. This requires a formula as PowerPoint uses cm instead of pixels. It is automatically calculated and displayed under Tips & trix on the right side. To upload a PDF, powerpoint or office document, follow these steps: NOTE the steps below upload a PDF but it is the same step for powerpoint or office document 1. Click Signage In the main menu 2. Click on the screen or group where you want to publish to.  In this example, we select the screen called Entré. If you want to publish to a group, you instead select Screen groups in the main menu. 3. Click the playlist button in the area you want to publish to 4. Click "Add new" 5. Click "PDF" 6. Click "Choose files" 7. Choose the file you want to upload 8. Here you can change name of the file 9. Here you can change the time per page 10. Here you can choose what folder to save the file to 11. Click "Next step" 12. Choose if you want to schedule your video or if you want it to always show. You can read more how you schedule content here: Scheduling  13. Click "Publish"

TABLE OF CONTENTS * Overview * How to publish a web link * How web links are updated on the screen * Important information about editing * Browser compatibility – important to understand * Testing and previewing * Publishing internal web links * Troubleshooting – My URL is not showing on the screen * Summary – Key points to remember * Need more help? OVERVIEW Web links are a powerful way to display dynamic content from the internet or internal systems on your screens in PLAYipp. This guide covers everything you need to know about how to publish, manage, and troubleshoot web links. HOW TO PUBLISH A WEB LINK To publish a web link, you only need a link to the webpage. Follow these steps: 1. Click on Signage in the main menu 2. Click on the screen or group you want to publish to In this example, we select the screen named Entrance. If you want to publish to a group, select Screen Groups in the main menu instead. 3. Click on the playlist button in the area you want to publish to 4. Click on add 5. Click on upload 6. Select Web page 7. Paste the link to the content you want to display and click next. 8. Now you need to give the item a name. This name will appear in the playlist. You also need to set a playtime and choose which folder the item should be saved in. 9. At this step, you can schedule the item if you want. If you want the item to be displayed indefinitely, select always show. You can read more about how schedules work here: Scheduling 10. The link or clip will soon appear on the screen. Alternative method: You can also use the integration Website Screenshot to display web pages. This allows you to write a script for login, choose which buttons to click, and more. HOW WEB LINKS ARE UPDATED ON THE SCREEN Every time the screen reaches the web link item in the playlist, it will go to the link again. If the webpage you are displaying updates automatically without needing to manually refresh the page, the screen will behave the same way and show the updated content. IMPORTANT INFORMATION ABOUT EDITING NOTE! You cannot edit a published web link in the playlist. If you want to make a change, you must publish the link again. A solution for this is planned for a future product release. BROWSER COMPATIBILITY – IMPORTANT TO UNDERSTAND How browsers work in PLAYipp When you publish web links to pages (both external and internal), it is important to understand that it is the screen that navigates to the link. PLAYipp uses the browser that is built into the screen, and we are limited to what that specific screen supports. This means that different screen models may have different browser capabilities and support for web technologies. PLAYport – better browser support If you are using our external player, PLAYport, the situation looks different. PLAYport runs different versions of Chrome, depending on which version of PLAYport you have installed. With PLAYport, we have a greater ability to update the browser, which generally provides better support for modern web technologies and standards. TESTING AND PREVIEWING Why doesn’t the preview always work? When you add certain links in PLAYipp, the preview may not work or you may see a blank field. This is a security feature that some websites use and is not a fault in PLAYipp. Explanation: The preview in PLAYipp is based on an iframe – a technology that allows content from another website to be displayed inside PLAYipp. However, many websites have a security setting that blocks their content from being displayed in iframes. This is a common security measure that websites use to protect their content and users. Important to know about previewing A key note: Even if a web link works in the preview, it does not mean it will work on the actual screen. The preview is based on your own browser, which is usually newer and more capable than the browsers running on the screens. The important thing to remember: Even if the preview does not work, the link may still function perfectly on the screen! Here’s how to test correctly To verify that a web link works correctly, you need to check it directly on the screen – either by: * Visiting the screen on-site * Taking a screenshot from the screen This is the only way to ensure that the content is displayed as intended with the screen's actual browser capabilities. Recommended process: 1. Add your link in PLAYipp as usual 2. If the preview does not show – don’t worry! 3. Test the link directly on the screen where the content is supposed to be displayed 4. In most cases, the content will work as it should PUBLISHING INTERNAL WEB LINKS When working with internal web links (such as intranets or internal systems), the same principles apply as for external links, but there are some additional considerations. Key considerations for internal links When planning to display internal web links, make sure that: * The screen has network access to the internal page * The internal page is compatible with the screen's browser * The page's browser requirements match what the screen can offer * Any authentication or security requirements are met If the screen has access to the internal page, it will be displayed on the screen. TROUBLESHOOTING – MY URL IS NOT SHOWING ON THE SCREEN If the website is not displaying, you can try the following steps: Step 1: Adjust settings Go to Signage → Location → Area → Playlist 1. Press the context button 2. Try to: Disable mobile page 3. Disable cache 4. Press the duration and increase the playtime Step 2: Check browser compatibility If the URL still does not show on the screen, there may be an issue where the Signage screen's (or player’s) browser is not compatible with the website you are trying to display. If you are experiencing issues displaying a web link, consider testing the page's compatibility with the specific browser version that your screen or PLAYport is running. SUMMARY – KEY POINTS TO REMEMBER * The preview does not always accurately show how the content will look on the screen * Always test directly on the screen to verify that the content works * PLAYport generally provides better browser support than built-in screen browsers * Different screen models may have different browser capabilities * A blank preview does not mean the link will not work * For internal links – ensure the screen has network access and the correct permissions NEED MORE HELP? Contact our support if you continue to have issues with a specific link or if you have questions about browser compatibility for your specific screen model.

Tip! For best results; use videos that have the same, or higher resolution than what it will be published on. Recommended file format is .MP4 1. Click Signage In the main menu 2. Click on the screen or group where you want to publish to. In this example, we select the screen called Entré. If you want to publish to a group, you instead select Screen groups in the main menu. 3. Click the playlist button in the area you want to publish to 4. Click "Add new" 5. Click "Video" 6. Click "Choose files" 7. Choose the video you want to upload 8. Here you can change name of the video 9. Here you can choose what folder the video is saved to 10. Click "Next step" 11. Choose if you want to schedule your video or if you want it to always show. You can read more how you schedule content here: Scheduling  12. Click "Publish"

One of the most common file format to publish in PLAYipp is pictures. To get the best result on your pictures, it's important to choose the best file format for your that specific picture. Photos should be in a JPG format and logos or illustrations should be PNG. For best results; use images that have the same or higher resolution than the surface image to be published on. The same applies if you drastically reduce the size of an image. Then many details can disappear. You can see in this guide how to find out the resolution of your area: What resolution is the area I am publishing to?   TO PUBLISH A PICTURE, FOLLOW THE STEPS BELOW  1. Click Signage In the main menu 2. Click on the screen or group where you want to publish to. In this example, we select the screen called Entré. If you want to publish to a group, you instead select Screen groups in the main menu. 3. Click the playlist button in the area you want to publish to 4. Click "Add new" 5. Click "Images" 6. Click "Choose files" 7. Choose the image you want to upload 8. You will now be asked to crop the image. If you don't do that, it will be adjusted automatically. If we click yes, we will be able to crop the image itself. 9. If you click here, the image will center the image and adjust it as large as possible without cropping anything. 10. If you click here, the image will scale to 1:1 11. If you click here, the image will fill the entire surface and crop as much as necessary to fill the entire surface. 12. By clicking and dragging here, you can zoom the image yourself. 13. By clicking and dragging the image, you can move it and choose how it should be cropped. 14. When you are done with how you want to crop the image, click "Save” 15. Here you can change the name of your image that you upload. 16. Click here to change the playing length of the image. Playlength is how long the image will appear in the playlist before the next item appears. 17. Here you can choose which folder the image should be saved in. 18. Click "Next step" 19. Choose if you want to schedule your widget or if you want it to always show. You can read more how you schedule content here: Scheduling  20. Click "Publish"

1. Click Signage In the main menu 2. Click on the screen or group where you want to publish to. In this example, we select the screen called Entré. If you want to publish to a group, you instead select Screen groups in the main menu. 3. Click the playlist button in the area you want to publish to 4. Click "Add new" 5. Click Upload 6. Click "HTML files" 7. Click "Choose files" 8. Choose you file you want to upload 9. Here you can change name on your file 10. Click here to change the playing length of the image. Playlength is how long the image will appear in the playlist before the next item appears. 11. Here you can change the folder to save the file to. 12. Click "Next step" 13. Choose if you want to schedule your widget or if you want it to always show. You can read more how you schedule content here: Scheduling  14. Click "Publish" 15.  

Publish and use a QUCKnote template This article goes through how to publish and add information in an already created QUCKnote template. Create new and more QUICKnote templates by navigating to Signage > QUICKnote templates. Select the layout and specific area for which you want to create a QUCKnote template. Learn more about creating new QUICKnote templates here: Create a QUICKnote template  Publish a template to a screen location or screen group 1. Select Publish in the main menu. 2. Select a group or a location to publish to. Click on the area in the layout to be updated. 3. Click +Add new and choose QUICKnote. Select an already created template or use an empty QUCKnote template. The "empty QUCKnote template" option is only visible to users who have this viewing right added on their account. All templates created and saved for the current area appears as optional alternatives. Overview of the QUICKnote tool 1. Field Fold out the field menu 2. Settings Fold out the settings menu 3. Grid Activate/Deactivate the grid 4. Undo Undo latest change 5. Zoom Zoom in/out 6. Title in the playlist Object name in playlist  7. Object name in playlist Object view time in playlist 8. Publish Publish template and schedule 9. Close Close without saving 10. Files Fold out the media library 11. Symbols/Forms Can be used to create a graphic design. Use the opacity on a rectangle to create a background for headlines and so on.  The construction of templates A template is created by using fields. The fields that can be edited are marked with a dashed frame. The example below contains a text field and an image field that can be edited, while the title is locked and cannot be changed. Whether a field is locked or editable depends on the template right setting in the current field. These settings are specified when building the template. If any setting options shown in the overview image above doesn't appear, the template must first be unlocked. Unlocking a template can only be performed by those authorized to do so.  To edit a text field: 1. Double-click the text to mark it. Then you can edit the text    To edit an image field: 1. Click on the image field. The "Change Image" button, located at top center, will now be visible. If the image field already contains an image, any cropping may now appear outside the image field frame. 2. Click Change Image. The file library opens up. 3. Select an already uploaded image from any of your folders or upload a new image. Crop an image in an image field 1. Crop an image in an image field. Make sure both crop mode and cropping mode are enabled (the icons will turn blue). 2. Grab one of the image's corner points and enlarge the image by dragging the corner point outward. 3. All parts of the picture that is outside the image frame will turn grey.  4. When you're satisfied with the image size you can also drag and drop the image to change its location in the image field. 5. Disable crop mode to give the image its new crop and location in the image field. 6. Once you have filled in information in the fields you want to use click publish in the upper right corner and proceed to the scheduling. Read more about scheduling here. Note! * When cropping an image by dragging its corner handles zooms in the image. If the image has a lower resolution than the template's image field the image can be perceived as pixelated as it appears on a screen. * If you pull in an edge point instead of a corner point the picture will be scaled off disproportionately.

Note To use a QUICKnote template to publish information, read the following article Use a QUICKnote template    Create a QUICKnote template A QUICKnote template is always created for a specific area. You can create an unlimited number of templates for each area. Templates are an easy way to publish information quick and easy. Use QUICKnote templates instead of posters, PowerPoint or other document files. To create a new template or change existing ones. Select Signage > QUICKnote templates and choose your area. If you do not see this option, you do not have the right to create or change in QUICKnote templates. Then contact your account administrator.  Overview of QUICKnote tool (Picture 1/2) When working with templates and fields, you can only work within the white working area. You can't drag any fields outside the white working area. 1. Add field. Drag the field that you want to use from the field list to the template. 2. Select and enable mesh grids. When activating a mesh, the fields in the template are moved to fixed positions instead of moving freely. Drag a field into the template by drag and drop. 3. Show / Do not show field edges. The stretched edges that show a field spread are never displayed on a screen. The dashed edges are only available for visualization in field propagation in the template manager. 4. Zoom. Zoom in / out of the template 5. Name or rename the template. Click on the name to name the template. Give the template a name that shows its scope or type of information the template is supposed to contain. 6. Quick Menu. Click on a field in the template to get quick options for the most common settings for the field. The company's fonts and colors. All the fonts and colors available are set in the main Menu > Signage > Typeface and colors. Below the pop-up menu, each field's right-hand option also displays the symbol of a padlock. When creating a template, each field's properties can be locked down so that the template works and is used as desired. 7. Set display time. Set the display time the template should have when it's published. The display time can always be edited later in the playlist. 8. Save the template. All saved templates are found under each area in Publish. Signage > Publish > Select location or group > Select area > + Add > Templates 9. Close the template tool. Overview of QUICKnote tool (Picture 2/2) 1. Fields menu. All fields used in a template are listed in the field menu. The field at the top of the list is the top layer in the template. Click the field name to rename the field in the field list. 2. Settings. Under settings, you can give the template a name and set display time on the template. These settings are exactly the same as under points 5. and 7. under Figure 1 above. 3. Field order - Change order and couple fields. Grab the fields and move the fields up or down the list by drag and drop. Also couple fields with each other by dropping fields on top of each other in the field list. Please note that the field that you want to drop another field on must be lit gray for the coupling function to work. Couple fields with each other to for example prevent text in one field from overwriting text in another field. Also, to prevent text for overwriting an image. It is possible to couple all types of fields. 4. Field Settings. Each field added have more settings available. Click between the field name and field tendencies to open the settings menu. 5. Media library. Upload directories or single images to the media library by drag and drop from the desktop. Depending on user rights, sometimes, not all directories on the account may appear. 6. Symbols / Shapes. Symbols and shapes can be used to easily create graphic elements on a template. Use the opacity setting on a rectangle form to create a background element behind captions, etc. + Add Click on add to get a list of all the different fields that you can add to your template. Text: Text box. Moving text: Moving text may be useful for alerts and to pay extra attention to specific information. TIP! By using HTML encoding found under field settings, image 2 point 4, and create scrolling slideshows linking to pictures on the web. Date: Shows today's date. TIP! Create a QUICKnote template containing only one date field. Then publish the date template into a dedicated date area in a layout. Clock: Displays the current time. TIP! Create a QUICKnote template containing only one clock field. Then publish the clock template in a dedicated clock area in a layout. Image: Adds a picture field. Shape: Forms and symbols can be used to easily and quickly create graphic elements into a template. Use transparency / opacity, for example a rectangle, to create background elements behind captions. Stamp: Shows who published the information and / or what date the information was published. Background: Use a color or image as the background in a template. TIP! Use the opacity setting on the background to create templates that look more customized to the layout.

With Unsplash you can add stock photos from unsplash into a QUICKnote. To be able to add pictures from unsplash you need to have the user rights to upload pictures. To add a picture from unsplash you follow these steps: 1. Click here 2. Click here 3. A modal will appear at the top of the modal you can search for pictures 4. Once you have found a picture you hover click select 5. Click here and give the picture a name 6. Click here and choose a folder to save the picture to 7. Click add image 8. Now you can navigate to the folder we saved the picture to 9. in my this case we saved to a folder called grundmaterial 10. And here our picture is. You can now use it as any other picture that you have uploaded.

Widgets are smart playlist objects that retrieve information from other systems. A widget can, for example, display the weather for 3 days ahead, your latest posts on Instagram, departures in local traffic, calendars from Outlook or Google and much, much more. Most widgets require an integration or function. Integrations and functions can be found in the main menu. (do you not see that option in the main menu and then have to talk to your account administrators) You can read more about our integrations and functions here: https://helpcenter.playipp.com/category/121/ Feeds The feeds can be used by several integrations to display feeds eg: Instagram, Facebook, RSS and Omnia, Microsoft yammer, Spintr and WordPress. You can see how to add a feed widget here: How to add a feed widget  Events Events are used to display information from calendars such as: BRP, Beework, Google calendar, Microsoft calendar, Visbook. You can see how to add an Event widget here: How to add an event widget 

Feed widgets can be used in several integrations to display feeds e.g.: Instagram, Facebook, RSS, Omnia, Microsoft Viva engage, Spintr and WordPress. First, you need to add an integration against a system. You do this via Integrations and then select your system that you want to integrate with. You can see how to do that in these articles: Integrations and functions To add a feed widget, follow these steps: 1. Click Signage In the main menu 2. Click on the screen or group where you want to publish to.  In this example, we select the screen called Entré. If you want to publish to a group, you instead select Screen groups in the main menu. 3. Click the playlist button in the area you want to publish to 4. Click "Add new" 5. Click on Automated content 6. Click add feeds 7. Click on the integration you want to display. 8. Click on the source you want to display 9. Under display type you can change the feed shall look like. (This was earlier called templates) You can customize how the feed shall look like in the next steps 10. If you click on settings you have some options to customize the feed. 11. If you click on appearance you have some options to customize how the content looks like in the feed 12. When you are happy with your feed click on Add to playlist 13. Click here and give your feed a name 14. Click select folder 15. Click on the folder you want to save the feed to. 16. Click select folder 17. Click save  

Event widgets can be used in several integrations to display events such as: BRP, Google calendar, Microsoft calendar and Visbook. First, you need to add an integration against a system. You do this via Integrations and then select your system that you want to integrate with. You can see how to do that in these articles: Integrations and functions To add a widget, follow these steps: 1. Click Signage In the main menu 2. Click on the screen or group where you want to publish to.  In this example, we select the screen called Entré. If you want to publish to a group, you instead select Screen groups in the main menu. 3. Click the playlist button in the area you want to publish to 4. Click "Add new" 5. Click on automated content  6. Click on Add calendar events 7. Click on the integration you want to display. 8. Click on the source you want to display 9. Under display type you can change how it shall look like. (This was earlier called templates) You can customize how the calendar shall look like in the next steps 10. If you click on settings you have some options to customize the calendar. 11. If you click on appearance you have some options to customize how the events looks like in the calendar 12. When you are happy with your calendar click on Add to playlist 13. Click here and give your calendar a name 14. Click Select folder 15. Click on the folder you want to save the calendar to 16. Click select folder 17. Click save

This guide shows you step by step how to add a weather widget to your PLAYipp screen. The weather widget makes it possible to display current weather conditions and forecasts on your screens, which is an easy way to keep your audience informed about the local weather. You can customize the appearance, choose which information to display, and configure the location from which weather data is retrieved. Follow these steps to add weather information to your PLAYipp screen. 1. Navigate to Signage in the main menu From the left side menu, click on Signage. This automatically takes you to the Screens view where you see your list of screens. 2. Select your screen Find and click on the screen where you want to add weather content. NOTE: If you want to add weather to multiple screens at once, go to Screen Groups in the main menu instead. 3. Open the playlist Click the Playlist button to open the playlist for your selected area. 4. Add new content Click the + Add new button to add a new item to the playlist. 5. Select content type A dialog box appears with various content options. Click on Automatic content. 6. Select weather widget Scroll down and click on Add weather. 7. Select location source Choose where weather data should be retrieved from: * Screen location - Uses the address configured for the screen * Manual location - Allows you to set a custom location 8. Configure display type Expand the Display type section to choose how the weather should be displayed: * One day - Shows today's weather * Three days - Shows weather forecast for today and the following two days 9. Adjust settings Expand the Settings section to configure: * Language - Select desired language (e.g., Swedish, English, Norwegian) * Unit type - Choose between Celsius or Fahrenheit 10. Configure appearance Expand the Appearance section. You can choose which elements to display by checking or unchecking: 1. Weather icon - Displays a visual icon representing current weather conditions (e.g., sun, clouds, rain) 2. Temperature - Displays current temperature in degrees 3. Location - Displays the name of the location from which weather data is retrieved 4. Background - Adds a background color behind the weather widget (optional) Click on each row to change additional settings such as font and color. You can also adjust size and margins under Size & margins. 11. Add to playlist Click the Add to playlist button to add the weather widget to your screen. 12. Enter a Name for your weather widget 13. Save in folder Click Choose folder to select where it should be saved 14. Click select folder to confirm 15. Click Save to complete Your weather widget is now added to your screen and will be displayed according to your selected settings!

The clock & date widget allows you to display current time and date information on your digital screens. You can choose between a single clock display or a multi-timezone view, making it ideal for offices with international connections or locations that need to show time in different parts of the world. The widget offers full customization of what information to display, along with options to adjust colors and fonts to match your brand or environment. Important to note: The time source depends on your screen hardware. LG and Samsung screens use the time and date set directly on the screen itself, while all other screen types automatically sync with PLAYipp's servers. Make sure your screen's time settings are correct before adding the widget. How to add the Clock & Date widget 1. Click on Signage in the main menu 2. Select your screen NOTE: If you want to add the widget to multiple screens at once, go instead to Screen Groups in the main menu. 3. Click the Playlist button to open the playlist for your selected area. 4. Click on add new 5. Click on automated content 6. Click on add time & date 7. Under display type, there are several different preset widgets to choose from, 8. Under settings, there are options for the language and time zone to be displayed. 9. Under Appearance, there are settings for what should be displayed and what colors and fonts these elements should be. If you want to remove or add something, click the buttons on the left side. If you want to edit the size, colors, or fonts of any element, click the arrow on the right side. 10. When you are satisfied with your widget, click add to playlist 11. Click on select folder 12. Choose a folder where you want to save the widget 13. Click on select folder 14. Click on save

Are you longing for the next company party or want to know how long it has been since the last party? Whether building anticipation for a sale, celebrating safety milestones, or showcasing progress towards a goal, a live counter creates a sense of urgency, motivation, and shared purpose. It distills a key message into a single, powerful number, making the information not just seen, but felt by the audience. In this guide we will show you how to add an up or down counter widget to your screen. Table of contents * Instructions * FAQ Instructions: Follow these steps to see how you add a counter to your screen. 1. Click Signage In the main menu 2. Click on the screen or group where you want to publish to.  In this example, we select the screen called Entré. If you want to publish to a group, you instead select Screen groups in the main menu. 3. Click the playlist button in the area you want to publish to 4. Click "Add new" 5. Click “Automated content” 6. Click "Add counter" 7. Click here to change between up and down counter 8. Click here and set the time and date for the up or down counter 9. Here you can edit the name above the counter 10. Click "Time units" 11. Here you can turn off the time units you don't want to show 12. Click here to go back 13. Click here to change appearance for the counter 14. Click here to access the settings for the title field 15. Here you have options for font, font weight, font size and font color 16. Click here to go back 17. When you are happy with your counter, click Add to playlist. 18. Click here if you want to change the name of the counter 19. Click "Select folder" 20. Click on the folder you want to save the counter to 21. Click "Select folder" 22. Click "Save" FAQ * Does the Up and down counter widget work without network? * Yes if the screen has cached the widget it will work without network. * Does the Up and down counter widget get it's time settings from a server or from the screens internal clock? * The widget receives it's time settings from the screen's internal clock.  

Ical is one of several sets to display one or more calendars on a screen. We have integrations with Google's and Microsoft's calendars. You can see how to set them up here: Google: Google Calendar  Microsoft: Microsoft Calendar  If you have an Ical link and want to load and display it on a screen, follow these steps: 1. Click on integrations 2. Click on Ical 3. Click add to PLAYipp 4. Click on Activate connection 5. Give your source a name, This can be the name of the calendar or similar 6. Paste your ical link here   7. Click add 8. Now there is a source that you can use in an event widget. You can read more about how to add event widgets here: How to add a event widget 

These are the basic functions for using the media library in PLAYipp. By creating a clear folder structure, you can easily organize and manage all the material uploaded to the system. In PLAYipp, folders and content may be accessible based on the rights assigned to your user profile. This means that different users see different folders and resources depending on their role and permission level. For example, if you have administrator rights, you can see and manage all folders, while a user with limited rights only has access to the folders and files that have been specifically shared with them. Check your rights with an administrator if you lack access to a specific folder. To access the media library in PLAYipp, navigate to the "Signage" and "Publish" menu. Click on the circle with four lines at the top right. When you click on this circle, the media library expands, giving you an overview of your folders. If you have a new account, you can only see a default folder named "Media". If you have a more structured account, you can see more folders that you and your team have created. If you prefer to view the media library as a "tree" instead of in a folder view, you can easily switch by clicking on the tree structure icon. This gives you a more hierarchical overview of folders and subfolders. EXPLORE AND MANAGE FOLDERS To view the contents of a folder, click on it. To create new folders, use the "add new folder" button. If you want to create a subfolder, you must first open the folder and then click on "add new folder". If you want to delete a folder, hover over the folder and click on the "..." button, where you will find an option to delete the folder. STRUCTURE YOUR MEDIA LIBRARY The structure of the media library can vary depending on your needs. A good way to organize the material is to follow your screen structure. Here is an example of a recommended structure: * Main folders for each country: E.g., Sweden and Norway. * Subfolders for cities or offices: Under Norway, you can create a subfolder for Oslo. Under Sweden, you can create subfolders for different offices in cities like Stockholm, Gothenburg, and Malmö. Another good idea is to create shared folders for materials that are company-wide, such as a folder with images that all users can access. Upload and delete files All content that you add to the playlist will be saved in the media library. If you want to upload files without publishing them, you can do so directly to the media library. To upload files, open a folder and drag the files to the top or use the upload button to select the files you want to upload. If you want to delete a file, hover over the file, click on the three dots ("..."), and select the option to delete the file.

The screen is divided into different areas through the layout, Each area that you create in the layout has its own playlist connected to it. It is in these playlists that you publish all content. To enter the playlist, follow these steps: 1. Click Signage In the main menu 2. Click on the screen or group where you want to publish to.  In this example, we select the screen called Entré. If you want to publish to a group, you instead select Screen groups in the main menu. 3. Click the playlist button in the area you want to publish to 4. Click "Add new" You are now in a playlist. The playlist is built so that it shows the first active item, Shows it for the play length (mm:ss) it is set to and then shows the next one, When it gets to the bottom of the playlist, it will start over at the first item again. (Red arrows) If you want to change the order of the items in the playlist, click and drag the handles on the left side (Green arrow) Sometimes you will come across objects with a padlock. This means that they belong to a group and must be edited in that group, you can read about that here: My objects are locked with a padlock, how do I unlock them?  At the right, there is a colored button. It can have 4 different colors. Green means it is currently active and should be displayed on screen. Orange means it is scheduled and will be displayed. Red means it is scheduled and has been shown but is not scheduled to be shown in the future. You can read more about scheduling here: Scheduling  Gray means it is disabled. Then someone has entered via the "..." button. and selected disable. If you want to activate it again, click on the “…” button and click activate again. (see below)

If you want only one or a few items to be displayed during a specific period instead of the already existing items in the playlist, you can use priorities and scheduling together. An example could be to show a lunch menu between 10-13 or information about whether there will be a fire drill on Friday. Priority works by showing only the active items with the highest priority level. If the object is deleted or if the scheduling has ended, the priority level will drop to the next level with active objects. You can also set a higher priority level for objects. This can be good if you always schedule items. If the scheduling extends to all standard objects, then you can have an object as a reserve (Fallback) which is displayed if nothing else is active. By default, these three priority levels are available to choose from: Standard: The default level that all new items receive. Prio: A step higher than the standard level, if you set items as "Prio" then only those items will be displayed. Backup: One step lower than the standard level, displayed if no other item is active in the playlist. To change the priority, follow these steps: 1. Click here on the "..."-button   2. Click on "Edit priority"   3. Click here.   4. Choose the priority level you want to change to.   5. When you have changed priority level on an object there will appear a divider that shows what items that are playing and those who has lower priority and does not appear on the screen.

Power save mode lets you schedule when your screens turn on and off automatically. Using power save mode when screens aren't needed (such as outside business hours) reduces energy consumption and extends screen lifespan. Note: Power save mode is not supported on all screen models. If your screen doesn't respond properly to power save schedules, use the screen's built-in power save settings instead. Setting up Power Save Mode 1. Click Signage In the main menu 2. Select the screen or screen group you want to schedule * For individual screens: Click the screen from the screen list (e.g., "Entré") * For multiple screens: Select Screen groups from the main menu and choose the group 3. Click the playlist button on any area 4. Click on the "..." button above the layout  5. Click “Power save mode” 6. Choose your schedule type from the dropdown menu How Schedules Work You have three schedule types to choose from (see Scheduling for details on each type). When you set up a schedule, you define when the screen should be on. During all other times, the screen automatically enters power save mode. Important: If no schedule is set, the screen remains on 24/7.

In order to be able to automate when your content should be displayed, schedules are used. With these, you can then choose when the content should be displayed. There are three different scheduling options. From & to date, Always show and Advanced schedule. We will get to these a little further down. Tip! You can add multiple schedules to the same object! In the playlist, there is a button on each item that indicates its scheduling status. The color of the scheduling button indicates whether the item is currently showing, will be showing, is finished, or disabled. Active The item is active and is being displayed. The item will be displayed until it is removed or disabled in the playlist. Until... The item is active and currently displayed, but has a schedule. The item will be displayed until the specified date. The button will then turn orange if there is another schedule in the future, or red if there is nothing to schedule. From... The item is not currently displayed but is scheduled to be displayed from the specified date and time. Finished The item has been scheduled to finish and is no longer displayed on the screen. Inactive The item has been deactivated by a user. You can read more about that here: The playlist  From & to date The scheduling mode From & to date is used when you want an object to be shown between two different times and/or dates. For example: Wed 25 Oct 2017 at 00:00 to Sun 29 Oct 2017 at 23:59 1. Choose the date and time when you want the object to appear on the screen. The object will appear on the screen immediately if no date or time is chosen in the schedule. 2. Choose the date and time when you want the object to stop appearing on the screen. The object will appear on the screen until further notice if no date or time is chosen in the schedule. Always show The object will appear on the screen until someone removes or inactivate it in the playlist. Advanced schedule With an advanced schedule, you can create custom schedules. If you want an object to appear only on Fridays or under lunch break on weekdays. There are two different advanced schedules: Same hours each day and Different hours each day. Same hours each day 1. Choose which days that the object will appear. When a day is marked blue, the object will appear on the screen on that day. 2. Choose between which hours the object will appear on your chosen days. 3. Choose the date and time that the schedule will start. The schedule will start immediately if no date or time is chosen in the schedule. 4. Choose the date and time when the schedule shall stop. The schedule will be active until further notice if no date or time is chosen in the schedule. Different hours each day 1. Choose which days that you want the object to appear on the screen. When a day is marked blue the object will be shown that day. 2. Choose between which hours the object will appear on the chosen days. 3. Choose the date and time that the schedule will start. The schedule will start immediately if no date or time is chosen in the schedule. 4. Choose the date and time when you want the schedule to stop. The schedule will be active until further notice if no date or time is chosen in the schedule.

If you want to move an item from one playlist to another, there is a dedicated function for this. With this function, you can both copy and move content between the same area on different screens or to different areas on the same screen. Here’s how to do it: 1. Click on the ...-button next to the item you want to move 2. Select Copy to another playlist 3. Navigate to the screen/area where you want to paste the item (in this example, we are copying to the Entrance screen in Sandviken) 4. Click on the area where you want to paste the item 5. If you want to paste the item on multiple screens/areas: uncheck Finish copying. This allows you to continue pasting in other locations 6. Click Yes to paste the item 7. Before you finish, you can change the length and priority of the item if needed. Then click Finish when you are satisfied

If you want a Soft transition between your objects, you can activate it on your area. Then there will be a Fade In/Fade Out transition between all items in the playlist. To enable this, follow these steps: 1.  Click "Signage" 2. Click "Screen layouts" 3. Click this icon. 4. Click "Edit" 5. Click on your area. 6. Click "Advanced" 7. Enable soft transitions. 8. Click "Save & close" The player will now update the content and enable Soft transitions.

Kilkaya can be used without an integration on PLAYipp screens. You will need to create a link from Kilkaya which you then post as a web link in playipp. Start by creating this link. you see how to do it here: https://docs.google.com/document/d/1PjGjp-fqds4KznHZIz3HiFzy6PHu2ycHTC-3af1gj3o/edit#heading=h.dkz3ggywtmoq When you have a weblink you need to add it as a weblink to a playlist. To add it follow these steps: 1. Click Signage In the main menu 2. Click on the screen or group where you want to publish to. In this example, we select the screen called Entré. If you want to publish to a group, you instead select Screen groups in the main menu. 3. Click on the area you want to show publish to. 4. Click "Add new" 5. Click "Upload" 6. Click "Webpage" 7. Paste the link from Kilkaya here. 8. Click "Next step" 9. Here you can give the link a name so it makes it easier to identify the link 10. Click here to set the playlength that you want the link to show in the playlist 11. Choose a folder to save the link to 12. Click "Next step" 13. Choose if you want to schedule your link or if you want it to always show. You can read more how you schedule content here: Scheduling  14. Click "Publish" The link is now published on your screen and will start showing soon.

Google spreadsheets can be used without an integration in PLAYipp. You need to generate a link that you can then display as a web page on your screen. NOTE: Depending on what kind of security you have in your Google environment, this option may not be available. 1. Click File 2. Flick Share > Publish to web 3. Click Publish 4. Click OK 5. Copy this link 6. Click Signage In the main menu 7. Click on the screen or group where you want to publish to.  In this example, we select the screen called Entré. If you want to publish to a group, you instead select Screen groups in the main menu. 8. Click the playlist button in the area you want to publish to 9. Click "Add new" 10. Click on Upload 11. Click on Webpage 12. Paste the link here 13. Click next step 14. Now you need to give the object a name. This name will be shown in the playlist. You also need to set a play length and choose what folder to save the object to. 15. Click next step 16. In this step, you will be able to schedule the object if you want to. If you want the object to show until further, choose always show. You can read more about how schedules work here: Scheduling  17. Click Publish